Privacy Policy

Pro-Cision Accountants (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data when you use our website or services.

1. Who we are

Pro-Cision Accountants is an accountancy firm providing services including bookkeeping, payroll, VAT, tax returns, and business advisory services.

If you have any questions about this policy, you can contact us at:

Email: hello@pro-cisionaccountants.com
Website: https://www.pro-cisionaccountants.co.uk/

2. Information we collect

We may collect and process the following personal data:

Name
Business name
Contact details (email address, phone number, address)
Financial and accounting information
HMRC and Companies House information (where relevant)
Website usage data (via cookies or analytics)

3. How we collect your data

We collect data when you:

Contact us via our website or email
Request our services
Become a client
Use our website (cookies and analytics tools)
Provide information during onboarding or ongoing service delivery

4. How we use your information

We use your personal data to:

Provide accounting and tax services
Communicate with you about your account or services
Meet legal and regulatory obligations
Send important updates about deadlines or compliance
Improve our website and services

We will never sell your personal data.

5. Legal basis for processing

We process your data under the following legal bases:

Contractual necessity (to provide our services)
Legal obligation (HMRC, Companies House requirements)
Legitimate interests (to run and improve our business)
Consent (where required, such as marketing communications)

6. How we store your data

We take appropriate security measures to protect your personal data against loss, misuse, or unauthorised access.

Your data is stored securely using accounting software, secure email systems, and cloud storage providers.

We retain client records for as long as required by law and professional regulations.

7. Sharing your data

We may share your data with:

HMRC
Companies House
Payroll and accounting software providers
Professional advisers (if required for your services)
IT and cloud service providers

We only share data when necessary and ensure appropriate safeguards are in place.

8. Cookies

Our website may use cookies to:

Improve user experience
Analyse website traffic
Understand how visitors use our site

You can disable cookies through your browser settings if you prefer.

9. Your rights

You have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (where applicable)
Object to or restrict processing
Withdraw consent (where applicable)

To exercise your rights, contact us using the details above.

10. Data retention

We keep personal data only for as long as necessary to:

Provide our services
Meet legal and regulatory requirements
Resolve disputes or enforce agreements

11. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

12. Contact us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Pro-Cision Accountants
Email: hello@pro-cisionaccountants.com
Website: https://www.pro-cisionaccountants.co.uk/